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Katerina Mitsopoulos Executive AssistantKM

Katerina Mitsopoulos

Executive Assistant
  • Suggested rate
    £203 / day
  • Experience8-15 years
  • Response rate100%
  • Response time1 hour
The project will begin once you accept Katerina's quote.
Location and workplace preferences
Location
Athens, Greece
Remote only
Primarily works remotely
Verifications

Freelancer code of conduct signed

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Verified email
Languages
Categories
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Skill set
Industry fields of expertise
Katerina in a few words
With over 15 years of experience as an Administrative and Executive Assistant across Australia and Greece, I have developed a strong foundation in supporting high-level executives and managing complex administrative operations. My career has spanned a wide range of industries, allowing me to adapt quickly, handle diverse responsibilities, and work effectively in multicultural environments.

I have specialized in executive calendar management, stakeholder coordination, and streamlining office procedures, often acting as the primary point of contact between senior management and internal/external parties. My attention to detail and strong organizational skills helped ensure the seamless execution of daily operations and corporate events.

Further, I have expanded my expertise in bilingual communication, document translation, and cross-border logistics. I thrived in fast-paced, high-pressure environments, supporting leadership teams in both public and private sectors. My adaptability, discretion, and strong interpersonal skills were crucial in maintaining professional relationships and handling sensitive information with integrity.

Throughout my career, I have consistently demonstrated initiative, reliability, and a proactive approach to problem-solving. My ability to anticipate needs, manage competing priorities, and maintain confidentiality has made me a trusted and valued assistant. I bring a global perspective, dedication, and professionalism to every role I undertake.
Experience
  • Qogita
    Executive Assistant to the Chief Executive Officer
    December 2024 - April 2025 (4 months)
    Athens, Greece
    This role involved providing high level support to the CEO.
    • Calendar Management: Organize and maintain the CEO's schedule, including appointments, meetings, and travel arrangements, ensuring efficient time management.
    • Communication Liaison: Act as the primary point of contact for internal and external communications, filtering requests and managing correspondence on behalf of the CEO.
    • Meeting Preparation: Prepare agendas, take minutes, and follow up on action items, ensuring meetings run smoothly and tasks are tracked.
    • Travel Coordination: Manage all aspects of CEO's travel, including booking flights, accommodations, transportation, and itineraries, while adhering to budget and preferences.
    • Document Management: Organize, prioritize, and maintain confidential files and documents, ensuring timely access and accurate records.
    • Project Assistance: Assist with the execution of special projects, including locating and setting up a new office in Athens within a small timeframe.
    • Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, board members, and senior leadership.
  • Stephenson Harwood LLP
    Legal and Administrative Secretary
    January 2024 - June 2024 (5 months)
    Piraeus, Greece
    This role involved providing support to staff within Shipping Finance law firm. The secretarial support included Partners (lawyers), fee earners, paralegals and management.

    • First point of contact for clients via telephone, email and customer facing.
    • Diary management, scheduling meetings and travel (managing invitations and attendances).
    • Developed records management process including incoming and outgoing correspondence.
    • Managed sensitive and highly confidential legal documentation.
    • Developed, implemented and maintained work instructions, databases and records management.
    • Trained, onboarded and supervised new staff to ensure they understood current processes.
  • Royal Australian College of General Practitioners (RACGP)
    Provider Number Coordinator
    February 2020 - December 2023 (3 years and 10 months)
    This role involved managing high level administrative tasks, processing of Australian Government documents in conjunction with Services Australia and the Department of Health legislation and resolving complex escalated matters for Australian Visa requirements.

    • Implemented and maintained an efficient and effective administrative framework for processing the allocation, renewal and removal of General Practitioner Medicare Provider Numbers.
    • Trained, onboarded and supervised new staff to ensure they understood current processes.
    • Developed, implemented and maintained work instructions, databases and records management.
    • Interpreted and provided advice in relation to legislative and regulatory requirements, legal, policy and contractual documentation.
    • Provided specialist expertise to resolve complex issues to internal and external stakeholders.
    • Continuous process improvement, reviewing documentation, and ongoing evaluation
    • Diary management, scheduling online meetings with overseas stakeholders
Recommendations
Education
  • Bachelor of Social Sciences (Legal and Dispute Studies)
    RMIT University
    2011
    Bachelor of Social Sciences (Legal and Dispute Studies)
  • Advanced Diploma of Business (Legal Practice)
    RMIT University TAFE
    2008
    Advanced Diploma of Business (Legal Practice)
  • Victorian Certificate of Education
    McKinnon Secondary College
    2007
    Victorian Certificate of Education