- QogitaExecutive Assistant to the Chief Executive OfficerDecember 2024 - April 2025 (4 months)Athens, GreeceThis role involved providing high level support to the CEO.• Calendar Management: Organize and maintain the CEO's schedule, including appointments, meetings, and travel arrangements, ensuring efficient time management.• Communication Liaison: Act as the primary point of contact for internal and external communications, filtering requests and managing correspondence on behalf of the CEO.• Meeting Preparation: Prepare agendas, take minutes, and follow up on action items, ensuring meetings run smoothly and tasks are tracked.• Travel Coordination: Manage all aspects of CEO's travel, including booking flights, accommodations, transportation, and itineraries, while adhering to budget and preferences.• Document Management: Organize, prioritize, and maintain confidential files and documents, ensuring timely access and accurate records.• Project Assistance: Assist with the execution of special projects, including locating and setting up a new office in Athens within a small timeframe.• Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, board members, and senior leadership.
- Stephenson Harwood LLPLegal and Administrative SecretaryJanuary 2024 - June 2024 (5 months)Piraeus, GreeceThis role involved providing support to staff within Shipping Finance law firm. The secretarial support included Partners (lawyers), fee earners, paralegals and management.• First point of contact for clients via telephone, email and customer facing.• Diary management, scheduling meetings and travel (managing invitations and attendances).• Developed records management process including incoming and outgoing correspondence.• Managed sensitive and highly confidential legal documentation.• Developed, implemented and maintained work instructions, databases and records management.• Trained, onboarded and supervised new staff to ensure they understood current processes.
- Royal Australian College of General Practitioners (RACGP)Provider Number CoordinatorFebruary 2020 - December 2023 (3 years and 10 months)This role involved managing high level administrative tasks, processing of Australian Government documents in conjunction with Services Australia and the Department of Health legislation and resolving complex escalated matters for Australian Visa requirements.• Implemented and maintained an efficient and effective administrative framework for processing the allocation, renewal and removal of General Practitioner Medicare Provider Numbers.• Trained, onboarded and supervised new staff to ensure they understood current processes.• Developed, implemented and maintained work instructions, databases and records management.• Interpreted and provided advice in relation to legislative and regulatory requirements, legal, policy and contractual documentation.• Provided specialist expertise to resolve complex issues to internal and external stakeholders.• Continuous process improvement, reviewing documentation, and ongoing evaluation• Diary management, scheduling online meetings with overseas stakeholders
- Bachelor of Social Sciences (Legal and Dispute Studies)RMIT University2011Bachelor of Social Sciences (Legal and Dispute Studies)
- Advanced Diploma of Business (Legal Practice)RMIT University TAFE2008Advanced Diploma of Business (Legal Practice)
- Victorian Certificate of EducationMcKinnon Secondary College2007Victorian Certificate of Education