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Manon R.

✨ Solution-focused Event Planner 👌✨

Works remotely from Paris

  • 48.858705
  • 2.342865
  • Suggested rate £250 / day
  • Experience 7+ years
Propose a project The project will begin once you accept Manon's quote.

This freelancer has confirmed part-time availability (Evenings & weekends) in the past 7 days.

Part-time, Evenings & weekends

Propose a project The project will begin once you accept Manon's quote.

Location and workplace preferences

Paris, France
Remote only
Primarily works remotely


Project length
Would prefer to avoid:
≥ 6 months


Freelancer code of conduct signed
Read the Malt code of conduct

Verified email


  • French

    Native or bilingual

  • English



Skills (22)

Manon in a few words

* Open to various work projects *
Event planning & onsite support (10 to 100 000 attendees), work flow automation (Google Sheets, Zapier), data analysis & visualisation.

After 8-year+ of experience with event & project management, I suppose the below describes my work philosophy quite well:
  • Keep myself challenged to look for the perfect configuration, because, after all, there might just be a better way
  • Effective flexibility in dynamic situations
  • Ability to orchestrate people and resources for maximum effectiveness
  • Develop successful strategies for getting things done
  • Always on the lookout for the upside of the situation
  • Remain focus when circumstances pull me in many different directions at once


Web Summit

Entertainment & Leisure

VIP Success Manager

Dublin, Ireland

September 2018 - Today (4 years and 2 months)

Amongst a team of four people, my main mission is to dedicate detailed attention to Web Summit's top speakers, journalists & investors, in order to ensure them a seamless & first-class experience, whether it's when they're attending our physical events or our online conferences. Their experience includes, mainly but not solely, their speaking opportunities, media engagements, networking, marketing, and legal aspects and all the logistics side as well (security, accreditation, car & hotel booking, meeting room allocation, etc.). Number wise, I can be looking after up to 60 VIPs per event (including world-known company CEOs & founders, Hollywood celebs, artists, international politics, notable editor-in-chief, etc.).

When I am not working on our conferences, I am focusing on improving our processes and the service we provide to our key attendees, which includes cross-collaborating with other teams on various projects. As in for instance: improving our speaker's networking experience, sharpening our scheduling tool so our team can be more efficient with the conference's agenda, being the geek of the team and enjoying spending time fixing and automating our spreadsheets, working on post-event reports. etc.

More about Web Summit: Founded in 2009, Web Summit brings together the people and companies redefining the global tech industry. In ten years, Web Summit has grown from 400 to over 70,000 physical attendees and is now one of the world's leading tech events. Web Summit's physical events are taking place all around the globe: Toronto (Collision), Hong-Kong (RISE), Lisbon (Web Summit), and soon to take place in Rio & Tokyo. They're gathering up to 71,000+ attendees, 1,200+ speakers, 2,500+ journalists and 100 VIPs. Due to Co-vid 19, Collision from Home became the first-ever online event organised by Web Summit in June 2020, followed by Web Summit Online in December 2020. These events gathered up to 100,000+ virtual attendees, 1,000+ speakers, 2,000+ journalists.


Corporate Event Planner (Global Strategic Meetings)

Co. Dublin, Ireland

March 2017 - September 2018 (1 year and 6 months)

Within a team of two people, I was working with a global network (including mainly the CEO's office) to coordinate corporate business events for high profile meetings in Dublin's Center for Innovation (The Dock). Types of events: Board of Directors, Global Management Committee, Global C-Level meetings (up to 120 pax, 1-3 day meetings, up to 3 meetings a week) Responsibilities:
  • Luxurious venues sourcing (5-star hotels, Michelin-starred restaurants)
  • Handling budgeting and invoicing
  • Contract reviewing with the legal and procurement teams
  • Scheduling and managing the bookings
  • Onsite support (VIP ground transportation, rooming list, logistics, security & confidential measures, last-minute requests)
  • Logistics and onsite support to the French team for events located in Paris Besides the event planner role, I was constantly looking to improve our processes and to create new tools:
  • Welcome guide to Dublin: presentation including touristic places to visit, where to go for dinner, tips about the city, etc.
  • Floormaps: I built all meeting rooms floor maps including various set up possible for our meetings. This tool improved the internal communication as well as the handy men's work when they were setting up the rooms
  • Diverse tutorials/how to, to share with the wider team. // Key learning: working within an international team and environment and adapting to a new culture and way of working


Corporate Event Planner

Île-de-France, France

September 2015 - March 2017 (1 year and 6 months)

Within a team of six people, the Meeting & Events team is working as an 'event agency' within the company. In total autonomy, I was leading the organization of internal events (up to 400 pax): strategic meetings, kick-off, community meetings, afterworks, etc. In charge of the onsite venue ('happen space' - 500sqm - 250 requests per year):
  • Budget management (purchase requests, invoicing, budget forecast)
  • KPIs reporting
  • Constant work on what we can offer to our internal customers (catering, entertainment, decoration)
  • Management of the requests (scheduling) Event management onsite (250 requests per year) and offsite (300 requests per year):
  • Prepping proposals: qualifying calls, venue/supplier sourcing, budgeting
  • Direct point of contact with the suppliers (hostesses, caterer, A/V supplier, security, entertainment, etc.): benchmark, negotiation, onsite management
  • Logistics supervisor: floor maps, roadbook
  • A/V recommendation to the customers (videoconferences, Skype meeting, Webcast)
  • Compliance with internal processes (approvals, security, insurance)
  • Invoicing: purchase requests with Ariba, billing, new supplier requests
  • Onsite support Global business meetings management (40 pax; 3 days duration; 4 to 6 events per year - support to the Global Events Team) - Board of Directors, Global Management Committee:
  • Luxurious venue sourcing (4/5-star/palace hotels, Michelin star restaurants)
  • Budgeting
  • Contract reviewing with the legal and procurement teams
  • Onsite support (VIP ground transportation, rooming list, logistics with the restaurants, security & confidential measures, last minute requests). // Key learning: working within a corporate environment with numerous processes and an important hierarchy

Philiboul Communication & Events

Event Project Manager

January 2015 - August 2015 (7 months)

In this event & communication consulting agency (4 full-time employees), I was responsible for our corporate clients' events and communication projects. EVENT PROJECTS: up to 650 pax, up to 400K€ budget Types of events: Family days (bring your child to work), incentives, kick-off, corporate entertainment, etc.
  • Qualifying calls with clients
  • Brainstorming and implementing event plans and concepts, putting business proposal together
  • Handling budgeting and invoicing
  • Liaising and negotiating with suppliers as well as searching for new ones to renegotiate rates (venues, transportation, entertainments, A/V, etc.)
  • Handling logistics (vendors management ahead of the event and on the day, prepping roadbook and floormaps)
  • Onsite support
  • Updating senior management COMMUNICATION PROJECTS Types of projects: internal & external (leaflet, website, invitation, exhibit)
  • Managing branding and communication
  • Iconographic research
  • Graphic designer briefing
  • Videomaker briefing Clients: AXA, Orange, Oracle, L'Oréal, Renault, Carmignac… // Key learning: flexibility (in a small agency, we work ten different roles and learn every aspect of it)


Communication Assistant

April 2014 - September 2014 (5 months)

  • Budget management: purchase requests, invoicing using Ariba software
  • Internal event planning and organization of international incentives (Cuba, Maurice Island)
  • Communication tools design: business leaflet (business tools for insurers)
  • Maintaining web content & newsletters (researching, writing and editing content for internal distribution)
  • Administrative support to projects and in-house teams.


Project Event Coordinator

February 2013 - July 2013 (5 months)

  • Qualifying meetings, brainstorming, and prepping business proposals
  • Handling budgeting and invoicing
  • Handling event overall logistics
  • Liaising and negotiating with suppliers (venue, catering, A/V, decoration) Clients: Allianz, AXA, Freshfields, Etam, TDF, Oxybis...
  • Industry and competitors benchmark

Radisson Blu Suites

Assistant Manager Sales Marketing

July 2012 - December 2012 (5 months)

  • Portfolio management (Microsoft, Oracle, Pepsico)
  • Community management: social network (Facebook, Foursquare), monitor, track and report on feedback on specialized websites (Expedia, Zomato)
  • Event management within the hotel (BtoB & BtoC): workshops, wedding, birthday
  • Communication tools design (promotional flyer, restaurant menus)


Blood Donation Promotion Assistant Manager

May 2011 - August 2011 (3 months)

  • Blood collection event: organization, supplier lookout, communication, cost estimate, follow-up, onsite support
  • Partners development: I was in charge to plan an event to promote blood donation and encourage donors to attend. The challenge was to organise it with no budget, only with sponsors.

IAE Lille Consulting (Page)

Communication Manager

October 2010 - June 2011 (8 months)

IAE Lille Consulting is the student 'junior-entreprise' of the IAE Lille, aiming to put in relation businesses with students. I was managing the communication department which was brand new at that time. My team was in charge to establish the brand of the organization:
  • Logo design
  • Leaflet design
  • Website creation
  • External communication management


Event Projet Manager

April 2010 - June 2010 (2 months)

SMENO is a student health insurance. My role was to improve the brand awareness of SMENO within the student world.
  • Brand awareness: SMENO was sponsoring a regional student event, I was responsible for its organisation, from the venue aspect to the attendees' experience.
  • Customer survey targetting the students ahead of the event to define their ideal end of year event so I could taylor the project to their needs.
  • Business development: seeking of companies to partner with the event and offer prizes to students.

Clarins - Clarins

Executive Assistant

July 2007 - August 2007 (1 month)

Working within the real estate department of Clarins.